>5%
of billable revenue lost each year to errors like rate mismatches and timesheet discrepancies.
Staffing Industry AnalystsNew York City
Automated workflows for the back office.
We find the manual work costing you money, automate it, and keep it running.
BeforeMost back offices still run on copy, paste, and hope.
AfterWe turn it into a system.
47.5 hours on the timesheet. 40 on the invoice.
Nobody catches it on a Friday. It shows up months later as margin you can't explain, if it shows up at all.
Timesheet · CW-1058 · Meridian Foods · Machine OperatorWeek ending 08/16 · Bill rate $28.60
Mon8
Tue8
Wed10
Thu8
Fri6 +3.5
Sat0 +4
Sun0
Worked47.5
Billed
40.0 hrs
Unbilled overtime
7.5 hrs
Unbilled, this row
$321.75
Fictional data from Crestline Staffing Solutions. Across its eight weeks of sample books, the same kinds of misses add up to $12,120.09. Run that audit yourself.
~1.0%
of weekly revenue is typical leakage, by one pay-and-bill vendor's estimate. Higher for firms on spreadsheets.
The Access Group, pay and bill calculatorWhere it goes
- 01Hours worked but never invoiced
- 02Overtime paid, billed at straight time
- 03Old bill rates after an increase
- 04Shift differentials paid but not billed
- 05Credits given without approval
Built by an operator who ran weekly payroll for 1,300 workers at a $42M staffing firm.
Meet the team
What we automate.
The jobs that eat Monday through Friday. Each one runs on its own or wired into the rest.
-
01
Timesheet to Payroll
Approved hours flow into the payroll register with OT, differentials and deductions applied. No re-keying on Monday.
-
02
Invoice Generation
Every approved hour on an invoice the same week, at the rate on the rate sheet.
-
03
Bank Reconciliation
Bank lines matched to the ledger daily. You only see the ones that don't match.
-
04
AR Aging and Collections
Reminders go out on schedule. The 60-day column stops growing.
-
05
Receipt and Card Audits
Every card charge checked for a receipt and a reason.
-
06
Workers' Comp Reporting
Payroll by class code, ready for the audit, every period.
-
07
Cash Flow Roll-Ups
Payroll goes out weekly. Clients pay in 30 to 45 days. See the gap 13 weeks out.
-
08
Custom Integrations
Your ATS, payroll and accounting tools, talking to each other. Platform names only; we don't resell anyone.
Put a number on the copy and paste.
Four numbers you already know. Change any of them and the cost moves with you.
Don't take our word for it. Run it.
01Audit
LedgerLine
Reconciles timesheets, payroll and invoices, and finds the money that was earned but never billed.
Run the demo : LedgerLine02Finance
Cash Flow Roll-Up
Thirteen weeks of cash in and payroll out, with the weeks you dip under your minimum in red.
Run the demo : Cash Flow Roll-Up03Billing
Invoice Generator
Approved hours in, priced invoices out. Overtime at 1.5x, differentials applied, rate mismatches caught.
Run the demo : Invoice Generator
Audit, Cleanup, Monitor
Step 01
Audit.
We map your back office and find the leaks.
Free, or contingency on what we recover.
- What happens
- We sit with whoever runs payroll and billing, map each step, and run LedgerLine across your recent timesheets, payroll and invoices.
- What you give us
- Read-only exports from timekeeping, the payroll register and invoice history. An hour with your payroll lead.
- What you get
- A written list of every leak we found, with the dollar amount, worker ID and invoice number on each one.
- Timing
- About two weeks after the data lands.
Step 02
Cleanup.
We fix the past: re-billing, corrections, clean books.
Project fee.
- What happens
- We draft the re-bills and credit corrections, fix the rate sheets, and close out exceptions with your team.
- What you give us
- Your sign-off on each correction before anything goes to a client.
- What you get
- Corrected invoices ready to send, current rate sheets, and books that tie out.
- Timing
- Two to six weeks, depending on how far back we go.
Step 03
Monitor.
The system runs every week and flags issues before they cost you.
Monthly fee.
- What happens
- The checks run after every payroll. Exceptions land in your inbox before invoices go out.
- What you give us
- Nothing new. The same exports, sent on a schedule.
- What you get
- A weekly exception report and a person to call when a number looks wrong.
- Timing
- Every week, for as long as it earns its fee.
Built by people who have done the job.
Dean Lulani
Founder and CEO, Valtier NYC
New York City, NY
Former COO of Tideline Staffing East, a staffing firm with $42M in annual revenue, where he ran payroll and back-office operations.
- staffing firm where Dean was COO
- $42Mstaffing firm where Dean was COO
- field employees paid every week, across six branches
- 1,300field employees paid every week, across six branches
- class code rows in the workers’ comp register he built
- 1,218class code rows in the workers’ comp register he built
- card charges audited across two years
- 177card charges audited across two years
- PayrollRan weekly payroll for about 1,300 contract employees across six branches: funding, garnishments and tax packets with the payroll funding partner
- CompBuilt the workers’ compensation reporting system from scratch, reconciled weekly against carrier submissions
- ARAudited 22 pages of AR aging and found unbilled revenue on a national account
- CertifiedAWS Certified AI PractitionerMicrosoft AI Agent Builder Associate
Leadership
Dean L.Head of Sales and Financial AnalysisNew York City, NY
Runs sales and the financial analysis behind every audit: what your manual work costs today, and what fixing it returns.
Adan L.Head of Automation and IntegrationsNew York City, NY
Six years in mechanical engineering and mechanical design. Connects the ATS, payroll provider and accounting system so nobody re-keys a number, and clients trust him to sign off before anything touches their data.
Tucker R.Head of Systems EngineeringLong Island, NY · Eagle Scout
Mechanical engineering at Northeastern University. Builds the pipelines that move timesheets, payroll and invoices between your tools, and keeps access to them locked down.
William A.Data and Reporting AnalystWestchester, NY · Golfer
Studies at Michigan State. Writes the reconciliation rules and the weekly exception reports you actually read, and checks the numbers before they reach you.
Fredrick S.Head of Interface DesignBoston, MA
Makes the screens your payroll lead uses every Friday quick to read and hard to get wrong.
Priced per build. Quoted after the audit.
Build · 01
Basic Workflow Automation
$500–$1,500
One-time setup. Connect apps, automate data entry, send notifications, or route leads.
One-time
Build · 02
AI-Powered Workflow
$1,500–$5,000
Lead qualification, document processing, AI email drafting, or automated customer intake.
One-time
Build · 03
Multi-Workflow Business System
$5,000–$15,000+
Multiple connected tools, custom integrations, reporting, and business processes.
One-time
Keep it running
Monitor
from $500 / month
Weekly checks after every payroll, exceptions before invoices go out.
You don't pay until it works.
